TRAINER FAQs
This page is meant for trainers and lecturers only, please don’t share the link or the password!
REIMBURSEMENT OF COSTS / REMUNERATION
What do you pay? / What do I get for giving a workshop or lecture? / Which expenses do you reimburse?
We pay your travel costs. This includes plane or train tickets and if you come by car the fuel bills. (Except the so called “last mile”, which means public transport or taxi between airport/ train station and the hostel). Additionally we pay the toll/Vignette for the highway in Austria too. We pay the 10 days version only! You can buy it online as a digital version here: https://shop.asfinag.at/de/maut-produkte/digitale-vignette/01-10-tages-vignette-pkw-2023/?year=23
We offer free accommodation in the hostel during the event.
During your stay at the event we will cover the costs of the nights in the hostel. This covers the nights during the event, plus Thursday as “arrival day” only! Every additional night is not part of the package. Only exception: if your plane is scheduled for Monday, because Sunday wasn’t possible, the night to Monday is on us So keep in mind the offer for free accommodation is Thursday to Sunday! Be aware, if you decide to stay somewhere else, we cannot cover the costs (not even proportionally). If you want to stay alone in the double room of the hostel, or bring your partner with you, please let us know and we will organize this, but we will have to charge you extra (35€/night).
Free Saturday evening dinner
Be our guests at the great dinner (Beverages have to be paid).
A free event shirt and a patch
(If you order additional items during the registration, you will have to pay them yourself)
Of course there is no event fee for you And maybe there is a small gift waiting for you at the end of the event 😉
How do I get my expenses refunded?
For a remittance of your expenses we need appropriate receipts. (Train- or plane ticket, or fuel bills). Please scan them flattened and legibly after the event, cut them to size and send them collectively to the following address: kassier@dreynschlag.at
How do I correctly bring the fuel costs to account if I travel by car?
Start your trip with a full tank (which you pay yourself). Refuel your car during the journey and as soon as you arrive at home fill it up to the top again. (These bills are the ones we refund, since it is the exact expense of your trip)
Can I get my expenses in cash at the event?
NO, we only transfer to your bank account.
When will I get my expenses back?
We will transfer your money in the week after the event, if and when we got all your bills.
Can I get my refunds directly after I booked my flight or train ticket?
Unfortunately not, we transfer all the costs after the event.
I can’t afford to wait a few months till I get my expenses back, can I get them earlier?
If you payed a greater sum in advance (flight or train tickets) and you can’t wait for the refunding after the event, please tell this to your contact person and we will see if we can find a solution.
How should I send my bills, ticket invoices …?
We can only accept JPG or PDF Files via E-Mail to kassier@dreynschlag.at Take a picture of your documents, bills, invoices flat on a table with good lighting, or scan them. Then crop them so there is no background. If you only got a digital ticket please send us a pdf of it.
I lost my fuel bills, invoices … can you refund me nevertheless?
This is a pity, but we need receipts in our accounting to transfer any money.
I can’t come cause of reasons and I need to cancel.
Do I get my money back and all my expenses too? If you come by train or plane please use the option of a cancellation insurance whilst booking. It’s ok for us to take this extra costs, so we both have no financial loss. If you forget to do so, be aware that we don’t refund the expenses. Your shirt and the paid merchandising will be sent to you! There shouldn’t be any costs else.
ACCOMODATION / HOSTEL
Can I have a room on my own without a roommate?
Yes, this is possible, you get this option whilst you go through the registration process.
Can someone get me from the airport or bring me to the airport?
Sorry, all staff is needed at the halls and we don’t have the amount of cars to offer this service. If you got private contact to someone and he or she does it on free will, get in touch with them, but we can’t organize it officially.
I want to change my room cause of ……. / I want to share my room with another person than planned.
Please organize this on your own by interchanging key cards directly in the hostel with other attendees who are willing to change room with you. I booked a room with roommate but now want to sleep alone. If it is early enough (till 10th of January) we can ask the hostel if they still have an extra room free. If so you need to transfer us the extra costs and then we can manage that. Keep in mind this will cost you the additional costs of a double room, since the bed in the room we already booked for you is left empty by you and has to be paid, too. This means 70 € per night for your new own double room in which you sleep alone will be charged then.
Can I book extra nights in the hostel? I want to extend my holidays in Vienna, I’ll come earlier, leave later …
If you want to add a day or more to your stay to enjoy Vienna and you need to extend your booking in the hostel over the period we pay do the following:
1.) get in touch with your trainer contact person as soon as possible. He will then check if it’s possible and if there are still rooms available. It can happen that after us other great traveling groups are already booked and there is no possibility to stay at the hostel anymore. We also can’t guarantee that you stay in the same room for the additional nights.
2.) You will get a confirmation via mail from orga@dreynevent.com if the booking is adapted (please check your spam)
3.) You will get a payment link via mail if it works from our cashier kassier@drenschlag.at (please check your spam)
Be aware If you cancel after payment, we can’t return the money for the extra nights, since we have to pay booked rooms in any case.
What are the cost for an extra night at the hostel?
If you want to stay an additional night in the hostel, before or after the event added to your free nights this will cost you 70 € per night for your new own double room in which you sleep alone will be charged then.
Can I book the hostel for my wife/husband/partner too, so that we share a room?
Yes you can. Due the registration just choose the option “Alone or with my wife/husband/partner in a standard double room” on each day you share the room
IF you bring a partner along please send us additionally the following information to orga@dreynevent.com – your name – Full Name of the partner – Passport number of the partner – Mail address of the partner – What menu option at the dinner – vegetarian or “Schnitzel menu” What are the additional costs if I want to share the room with my wife/husband/partner? Same as if you want to sleep alone in a room, you need to pay 35 € a night.
Can my wife/husband/partner come along to the great dinner on Saturday or be in the halls with me?
We are truly sorry but this isn’t possible. With all the attendees, staff and Instructors we already reaching the legal number of Persons that are allowed to be in the halls and the Restaurant But if not everybody appears to the dinner and we see the option of a free place in the restaurant, we will find a solution. Be aware that the dinner would cost you 40 € extra if you take someone along. If we can make it you will get a payment link from our cashier. Can my wife/husband/partner come along to the other restaurants on Friday and Sunday? Feel free to bring your partner to our evening locations on Friday and Sunday.
REGISTRATION
Do I need to register as a trainer too?
YES – As soon as it’s available we will send you a special registration link for trainers (don’t pass it on). Do I need to register, even if I have private accommodation? YES
When does the registration start?
The official start for attendees will be announced on the Event website. Be aware that you as a trainer will get an extra registration link later!
How do I register / do I need to register directly at the official online start of the registration?
NO don’t, you will get an extra link for trainers via mail from your contact person one or two weeks after the official registration has started (don’t pass it on).
Is it enough to tell my contact person I’m coming plus sending all the documents?
(CV, picture workshop or lecture description) NO – It’s not enough that your contact knows you are coming, or if you have told this some other member of Dreynschlag somewhere, somehow.
Can I pass the link for the trainer registration to my co-trainer?
NO, co-trainers have to register as attendees. Take care that your co-trainer needs to register ASAP before all tickets are sold.
Do I need to check in when arriving at the hall as a trainer too?
YES
Is there a possibility to choose my timeslot for the workshop or lecture?
Sorry, but NO
Can I register in January?
No it’s not enough to register that shortly before the event, please do it ASAP.
WORKSHOP- / LECTURE RELATED
Can I bring along a co-trainer and what does he/she get?
For sure you can bring a sidekick if needed, BUT he/she has to register as a normal participant!
We are sorry but we are only calculating with one trainer for each workshop, who will get all the benefits.
This is due to misuse in the past, when the number of co-trainers with free entry and all the benefits suddenly exploded, which meant a lot of extra cost in combination with less income. This is neither affordable nor fair, so we had to decide that we can only invite and pay for one trainer per workshop.
Does my co-trainer need to send an CV and picture too?
No your helpful minion will not be mentioned on the website
Do I really need to fill out the word document, or can I give the answers in the mail or via a messenger?
If you want to make our lives easier and beware us from extra work, then please fill out the docs and send them back like mentioned in our mail
What is a Masterclass?
A limited workshop just for advanced people, or on a “train the trainer level”
I am giving a lecture, have you got a projector?
Yes, we got a projector
I am giving a lecture have you got a laptop for me?
NO, please bring your own laptop (Be aware to bring your power cable with you)
Why do you need the date of arrival and departure so urgently and early?
To plan the schedule.
Do I need to hold my class in English?
Teaching in English is a requirement, since we have guests from all over the world.
MISCELLANEOUS
Can I invite people to visit me at the event?
Actually this is not possible, even we don’t allow any visitors at the location, since there is a legally limited amount of persons, who are allowed to be at the location and we are full to the top.
Can I park my car at the event location?
Sorry we have lost the allowance to park there (except our staff), since someone blocked the way for the fire engine once.
How should my picture for the website be?
Please don’t send us any “funny” pictures, just something so people will recognize you and you feel comfortable with. Please don’t copy something from a website since this always means bad resolution. Orientation: portrait format Minimum size: 800 wide and resolution 180 dpi Format: Only JPG (no PDF no PNG no GIF…) Do I need to be at the halls the whole event, or can I take a day off in the city? As long as you are present at your workshop and the “instructors meet and greet” you can enjoy Vienna in every way you want.
Is there a special dress code at the evening locations?
NO there isn’t, but flamboyant outfits are encouraged! 😉
I’m in the hostel and I’m ill and need medication. Where can I get something at the weekend or in the middle of the night?
In every district of Vienna there are pharmacies which are open for emergencies, There is no website in English, but here you find the nearest https://www.nachtapotheke.wien For searching: PLZ means postal code/Zip code in your case the hostel is situated in 1020 – you need to enter it on the website to search.
I can’t open the Window in my room – do something!
This is to prevent suicides to happen, there is nothing that can be done.
It is in the middle of the night and I’m lost in translation, can someone get me from here and bring me to the hostel?
Believe it or not, even we need sleep to be there for our guest at the next day again – get a taxi 😉
I spontaneously need a fitness center for my night-workout. It should be open 24 hours, and the hostel has no gym, who can I call to check this for me?
Ask the reception, somewhere even our hospitality service ends.
My roommate refuses to sit whilst peeing – do something!
You are adult persons please sort it out yourselves.
What shoes should I wear?
Gym shoes with a light sole – other than that, please ask your mom, she for sure knows best what suits you!